Select an option from the shortcut menu:.Select the Paste Options button that appears after pasting your text into its new location.Word lets you choose a pasting option immediately after you have pasted text into its new location.
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Bonus: How to Choose a Pasting Option after Pasting Text Your text or image should now be pasted into the new location in your document. The Paste Special option opens the Paste Special dialog box with additional options including pasting as HTML format and unformatted Unicode text.įigure 7.The shortcut menu does not offer an option to match formatting, paste as a picture, or keep text only. The Paste option is the same as the Keep Source Formatting option in the ribbon, which pastes the text or image with its current formatting.Right-click or Control-click the location where you want to insert the text or image, and then select Paste or Paste Special from the shortcut menu.Your text or image should be cut or copied. Right-click or Control-click the selected text or image, and then select Cut or Copy from the shortcut menu.The in-text shortcut menu lets you cut, copy, and paste from inside the document. How to Use the Shortcut Menu to Cut, Copy, and Paste (Optional) Select Paste Special (see figure 5) to open the Paste Special dialog box with additional options including pasting as HTML format and unformatted Unicode text.Therefore, if you use Keep Text Only to paste that same paragraph with black font and several bold words into a location with red font, the entire paragraph will turn red and the bold words will lose the bold format. Keep Text Only removes all formatting from the pasted text, including emphasis formatting, and then adds the formatting of the next location to the pasted text. But, the bold words will maintain the bold format. However, it doesn’t remove existing emphasis formatting (boldness, italics, or underlining) from the pasted text.įor example, if you paste a paragraph with black font and several bold words into a location with red font, the entire paragraph will turn red. Match Formatting matches the formatting of the pasted text to the formatting of the new location. Match Formatting and Keep Text Only provide similar-but not identical-functions, so let’s take a closer look at their differences. What Is the Difference Between Match Formatting and Keep Text Only? Keep Text Only removes the formatting of the pasted text and adds the formatting of the new location.Paste as Picture pastes the text or other content as an image (only available in Microsoft 365).(This option is called Merge Formatting on a PC.) Match Formatting changes the formatting of the pasted text to match the formatting of the new location.Keep Source Formatting maintains the formatting (e.g., font, size, color, etc.) of the pasted text.(Optional) Choose an option from the drop-down menu:.(Optional) Select the Paste menu arrow for additional options.Select the Paste button to paste the text or image without additional options.Select the Home tab in the ribbon (see figure 1).Select the Cut (scissors) or Copy (pages) button.However, it offers the most customization options for pasting. The ribbon method requires more steps than the keyboard shortcuts. Paste: Command + V How to Use the Ribbon to Cut, Copy, and Paste Place your cursor where you want to insert the text or image.Your text or image should now be cut or copied. Select the text or image you want to cut or copy.The following keyboard shortcuts work in the MacOS across all Microsoft Office apps, Adobe Acrobat, Google Docs, and most other locations where text or images can be inserted. How to Use Keyboard Shortcuts to Cut, Copy, and Paste
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